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Administrative Assistant
San Jose, California · AdministrativeSummary of Job:
The Administrative Assistant/Receptionist's responsibilities are greeting and assisting customers, vendors, and personnel; answering multi-line telephone system, screening and directing calls to the proper office personnel, salespeople and filed superintendents; sort and distribute incoming and outgoing mail and packages. The Administrative Assistant/ Receptionist will be assisting the Branch Manager and Office Manager on daily tasks and projects. In addition, the responsibilities entail ordering office supplies, maintain and tracking office equipment services and repairs.
Essential Job Responsibilities:
- All front office administrative tasks include mail distribution and shipping, phone call screening, filing, copying and scanning, office supply management, facility maintenance, and basic admin/clerical functions
- Assist Office Manager/Labor Coordinator and Sales Assistant
- Answer office phones and route calls to appropriate personnel
- Assist Branch manager, Office manager, Field Superintendents and Salespeople
- Maintain office phones, copier, fax machine and troubleshoot issues
- Assist with new hire paperwork for field employees
- Assist with database entries and management
- Create and maintain appropriate files for agencies such as OSHA, EPA, and AQMD
- Review agency documents for data integrity to avoid fines before submission
- Perform special projects as assigned by Branch Manager and Office Manager
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The Administrative Assistant/Receptionist's responsibilities are greeting and assisting customers, vendors, and personnel; answering multi-line telephone system, screening and directing calls to the proper office personnel, salespeople and filed superintendents; sort and distribute incoming and outgoing mail and packages. The Administrative Assistant/ Receptionist will be assisting the Branch Manager and Office Manager on daily tasks and projects. In addition, the responsibilities entail ordering office supplies, maintain and tracking office equipment services and repairs.
Essential Job Responsibilities:
- All front office administrative tasks include mail distribution and shipping, phone call screening, filing, copying and scanning, office supply management, facility maintenance, and basic admin/clerical functions
- Assist Office Manager/Labor Coordinator and Sales Assistant
- Answer office phones and route calls to appropriate personnel
- Assist Branch manager, Office manager, Field Superintendents and Salespeople
- Maintain office phones, copier, fax machine and troubleshoot issues
- Assist with new hire paperwork for field employees
- Assist with database entries and management
- Create and maintain appropriate files for agencies such as OSHA, EPA, and AQMD
- Review agency documents for data integrity to avoid fines before submission
- Perform special projects as assigned by Branch Manager and Office Manager
#zr
Carla Chattha
Regional Director
Legendary Staffing, Recruiting Solutions
Email:carla@legendarystaffing.com
Direct: 408.515.5323
www.legendarystaffing.com
3080 Olcott Street.. Suite A250
Santa Clara, CA 95054
CONFIDENTIALITY NOTICE: This communication (including any attachments) may contain privileged or confidential information intended for a specific individual and purpose, and is protected by law. If you are not the intended recipient, you should delete this communication and/or shred the materials and any attachments. You are hereby notified that any disclosure, copying, or distribution of this communication, or the taking of any action based on it, is strictly prohibited.
Regional Director
Legendary Staffing, Recruiting Solutions
Email:carla@legendarystaffing.com
Direct: 408.515.5323
www.legendarystaffing.com
3080 Olcott Street.. Suite A250
Santa Clara, CA 95054
CONFIDENTIALITY NOTICE: This communication (including any attachments) may contain privileged or confidential information intended for a specific individual and purpose, and is protected by law. If you are not the intended recipient, you should delete this communication and/or shred the materials and any attachments. You are hereby notified that any disclosure, copying, or distribution of this communication, or the taking of any action based on it, is strictly prohibited.